Building Regulations Update:  Approved Document M Changes

Building Regulations Update: Approved Document M Changes

The guidance Approved Document M (access to and use of buildings), volume two, 2015 has been amended following a consultation the provision of Changing Places toilets on the 12 May 2019 which ran for a period of 10 weeks, ending on 22 July 2019, but was then reopened for targeted consultation of sectors most likely to be affected in February 2020 using the same questions.

The guidance in paragraphs 5.6 and 5.7 has been amended to mandate for the provision of changing places toilets within appropriately sized, publicly accessible buildings. The provision states that changing places toilets should be provided in the following buildings types:

  1. Assembly, recreation and entertainment buildings (see note) with a capacity for 350 or more people. Or a collection of smaller buildings associated with a site used for assembly, recreation or entertainment such as: zoos, theme parks and venues for sport and exhibitions with a capacity of 2000 people or more
  2. Shopping centres/malls or retail parks with a gross floor area of 30,000 m2 or more
  3. Retail premises with a gross floor area of 2500m2 or more
  4. Sport and leisure buildings with a gross floor area over 5000m2
  5. Hospitals and primary care centres
  6. Crematoria and cemetery buildings.

Note: Places of assembly, recreation and entertainment can be defined as buildings such as amusement arcades; art galleries; cinemas; concert halls; conference centres; further education colleges; hotels that provide function, sport or leisure facilities; libraries open to the public; motorway service areas; museums; places of worship; theatres; university buildings open to the public.

Clarification is also provided on how the capacities should be derived in these buildings.  The amendments also state that further guidance on layout and equipment is available from the changing places consortium campaign website and by reference to guidance in section 18.6, diagram 48 as well as Annexes F and G of BS 8300-2:2018.

Transitional arrangement

The changes in the amendment booklet take effect on 1st January 2021. The amendments do not apply in any case where a building notice or an initial notice has been given to, or full plans deposited with, a local authority and either the building work to which it relates has

(a) Started before that day; or
(b) by 1 March 2021

Full copy of the amendments document is available here.

This needs to be read in context with the current Approved Document M.

New HSE guidance on disinfecting premises

New HSE guidance on disinfecting premises

The HSE has published new guide guidance on Disinfecting premises using fog, mist, vapour or ultraviolet (UV) systems during the coronavirus outbreak.

If you choose to use fog, mist, vapour or UV treatments as a way of cleaning and disinfecting surfaces, discuss your requirements with your manufacturers/suppliers (this may include fumigators), to help you decide if a product/system meets your needs. The treatment you use will depend on:

  • the size of the area to be treated, its shape and how easily it can be sealed off if delivering an airborne product
  • whether there are hard or soft surfaces – soft furnishings may act as a ‘sink’ for the airborne chemicals and emit them for some time after treatment (it may be possible to remove items such as sofas before treatment)
  • the type of business you have – some areas may be better suited to UV surface treatments than airborne chemicals or vice-versa

Any use of these treatments for these purposes should form part of your COVID-19 risk assessment. Users must be competent and properly trained.

Full details of the guidance and advantages and limitations of the various methods are available here.

Grenfell Inquiry – Rydon on the role of the specialist contractor

Grenfell Inquiry – Rydon on the role of the specialist contractor

The subject of design liability, drawing control and normal working practices in construction was under the spotlight in the Grenfell Inquiry this week.  Simon Lawrence, Rydon’s contract manager on the project between 2014 and 2015, was questioned.  A key line of questioning was around how Rydon (Main Contractor) worked with Harley Facades Ltd (the specialist cladding contractor), Studio E (Architect) and Building Control who signed off details as approved for construction and how Rydon could have fulfilled their responsibilities as a Design and Build Contractor.

Around 45 minutes into the recording it was clarified that the role of Rydon was to “manage and co-ordinate the work of third parties” and “to co-ordinate and manage the process of design”. The specific question asked of Mr Lawrence was “At what stage did you believe the design had reached when Studio E started working directly for Rydon?”.

The answer paints from Mr Lawrence is one that many sub contractors will be familiar with:

“Yes I would to get to the completion of technical design, but you often find, particularly with the RIBA stages that there seems to be a bit of float, it is not quite a hard and fast rule. So I think there was enough detail to say it was Stage E when it come across. Whether there was absolutely everything that ticked every single box to say it was the right sections etc etc. I would say possibly not”.

“With the cladding specifically they would obviously be relying on the specialists to add further detail to that information”.

It was suggested in the discussion that Harley Facades Ltd had contractually committed to the design and installation of the cladding system.

“You would look at the design overall and designs particularly around areas where we had third parties specialist looking at, if there was any detail they didn’t have I would expect them to flag it up.  Design and Build typically, some form of construction starts before the full design of the full building is finished and complete. So I would take that as a work in progress that would be taken by Studio E and Harley through the early stages project”.

“Would you not require 1 in 5 scale drawings available to you at Stage E?”

“It would be very rare that we would pick up a tender and it would be fully 100% everything ticked off at a RIBA stage. There would normally be a merge between possibly D & E… The further the client progresses the design the better and less risk they have financially obviously when they go out to tender. But we would often pick up you know we may have 1 in 5 drawings on every other part of the building, but not on the cladding because we knew there was a specialist sub contractor coming in to complete that final part of the technical fabrication design work.”

Interesting points were made about how drawings may have proceeded to construction phase without approval through the design chain with Mr Rawlings conceding that “It would have been good to have a design responsibility matrix” an that he was not aware of any process in place to ensure that there were no gaps in scope or deliverables and that each contractor or sub contractor clearly understood their design responsibility and liabilities.

The full video of the hearing session can be picked up here

The inquiry schedule is available here

An example of a Design Liability Matrix is available in the RIBA Plan of Work Toolbox

Consultation – Implementing Grenfell Inquiry Recommendations

Consultation – Implementing Grenfell Inquiry Recommendations

The government is determined to continue to learn the lessons from the Grenfell Tower fire, and reform building and fire safety to ensure that such a tragedy can never happen again.  To this end, the Home office is seeking views on proposals to strengthen the Fire Safety Order, implement Grenfell Tower Inquiry recommendations and strengthen the regulatory framework for how building control bodies consult with Fire and Rescue Authorities.

The fire safety consultation contains proposals to:

  • strengthen the Regulatory Reform (Fire Safety) Order 2005 and improve compliance
  • implement the Grenfell Tower Inquiry Phase 1 Report recommendations that require a change in law to place new requirements on building owners or managers of multi-occupied residential buildings, mostly high rise buildings
  • strengthen the regulatory framework for how building control bodies consult with Fire and Rescue Authorities and the handover of fire safety information

The fire safety consultation, published alongside the draft Building Safety Bill, is key part of government’s package of reform to improve building and fire safety in all regulated premises where people live, stay or work and to deliver key Grenfell Tower Inquiry recommendations.

Below is a full package of documents to support the consultation. Alongside the fire safety consultation documents we have published for reference the impact assessment.

Consultation Documents

Fire Safety Consultation Document 
Fire Safety Consultation Impact Assessment

How to respond

FIS Members are encouraged to respond directly, but please if you do copy your response to joecilia@thefis.org by 1st October so that we can ensure all views are included in the FIS response which will be submitted on the 12th October.

Supporting documents:

The Regulatory Reform (Fire Safety) Order 2005 call for evidence
The Regulatory Reform (Fire Safety) Order 2005 call for evidence: summary of responses
Grenfell Tower Inquiry Phase 1 report
Grenfell Tower Inquiry Phase 1 report: government response

Draft Building Safety Bill

Landmark building safety law to keep residents safe

Landmark building safety law to keep residents safe

The government has today published in draft its landmark Bill to deliver the biggest changes to building safety for nearly 40 years and make residents safer in their homes.

The Building Safety Bill aims to improve regulations as the government seeks to bring forward a clearer system with residents’ safety at the heart of it.

What this means for the Finishes and Interiors Sector

  • The Bill ensures that those responsible for the safety of residents are to be accountable for and must correct any mistakes
  • The references to high rise buildings refers to those 18m or higher
  • The appointment of a new National Regulator for building safety within the Health & Safety Executive who will have three main functions to:
    • Oversee the safety and standard of all buildings
    • Directly assure the safety of higher-risk buildings
    • Improve the competence of those responsible for managing and overseeing building work
  • A more stringent set of rules or high-rise residential buildings will operate covering design, construction and occupation
  • A responsible person will be appointed for managing potential risk
  • A building will need to be registered with the Building Safety Regulator and before residents move in will need to apply for a Building Assurance Certificate
  • Building inspectors responsible for signing off a building as being safe for people to live in will also have to follow these new rules and must register with the Regulator
  • Government will have new powers to better regulate construction materials and products and ensure they are safe to use.
  • Clients must set up a system where onsite workers can report potential structural and fire safety issues

What to expect from the new Building Safety Regulator

A Building Safety Regulator, already being set up within the Health and Safety Executive (HSE), will be fully established and equipped with the power to hold building owners to account or face the consequences.  The regulator will have 3 main functions: to oversee the safety and standard of all buildings, directly assure the safety of higher-risk buildings; and improve the competence of people responsible for managing and overseeing building work.

It will enforce a new, more stringent set of rules that will apply for buildings of 18 metres or more or taller than six storeys from the design phase to occupation.  Tough new enforcement powers will see the time limit for both prosecution for non-compliance with building regulations and correction of defects extended from 2 to 10 years.  Both individuals and companies will be liable to prosecution.

Failure to adhere to compliance or stop notices or the provision of misleading information to the regulator will be a criminal offence, with a maximum penalty of up to two years in prison and an unlimited fine.

 What are the next steps

The draft Bull has been released for scrutiny before it is passed into law by Government, but Government have been clear that they view the Draft Bill as legislation that will evolve as further evidence and risks are identified to ensure that residents’ safety is always prioritised and will also provide new powers to better regulate construction materials and products to ensure they are safe to use.

Government expert Michael Wade has been asked to work with leaseholders, and the finance and insurance industries. He will test and recommend funding solutions to protect leaseholders from unaffordable costs of fixing historic defects, ensuring that the burden does not fall on tax payers. He will also develop proposals to address insurance issues around building safety.

The draft Bill includes a new ‘building safety charge’ to give leaseholders greater transparency around costs incurred in maintaining a safe building – with numerous powers deliberately included to limit the costs that can be re-charged to leaseholders.

It comes as the government also publish a consultation which sets out proposals to implement the recommendations from Phase One of the Grenfell Tower Inquiry that require a change in law. The consultation will also look at strengthening fire safety in all regulated buildings in England to ensure that people are safe from fire regardless of where they live, stay or work. Taken with the draft Bill, these measures will improve the safety of residents in buildings of all heights.

Housing Secretary Rt Hon Robert Jenrick MP said:

This is a significant milestone on our journey to fundamentally improving building safety and delivering real change that will keep people safer in their homes.

I remain committed to making sure we get this right, which is why I will be publishing the draft Bill for scrutiny and improvement before it is introduced in Parliament.

I am also calling on the industry to actively prepare for these changes now. It is vital that the sector moves in step with us, to provide confidence and reassurance to residents that their safety is firmly at the heart of everything we do.

Building Safety and Fire Minister Lord Greenhalgh said:

As a government we are determined to learn the lessons from that fateful night at Grenfell Tower and ensure that a tragedy like this does not happen again.

These are the biggest changes to building safety legislation for nearly 40 years, and they will raise standards across the industry and ensure building owners have nowhere to hide if they break the rules.

Consulting on key recommendations from the Inquiry and wider changes to fire safety regulation will give those affected the opportunity to make their voices heard and help us implement lasting, significant change.

Independent advisor and author of the Independent Review of Building Regulations and Fire Safety, Dame Judith Hackitt said:

I welcome this draft Bill as an important milestone in delivering the fundamental reform this industry needs to make residents and buildings safer.

It meets the ambitions and recommendations set out in my review.

And industry must be in no doubt that it is not enough to wait for the Bill to become law before they implement changes; we expect them to start taking action now.

Iain McIlwee, CEO Finishes and Interiors Sector said:

This much anticipated Bill marks the next step for the Construction Sector we cannot delay further, whilst the industry has time and time again been told not to wait for regulation and major strides have been made, the truth is, without the safety net of regulation, the unscrupulous will still cut corners and undermine those striving to be better.

The government is also announcing that full applications for the £1 billion Building Safety Fund, to remove unsafe non-ACM cladding from buildings, can be submitted from 31 July – with 747 registration forms processed since 1 June.

To also ensure that building owners are clear on which steps they need to take to ensure the building is safe, we will also publish a new Manual to the Building Regulations which contains all Approved Documents in one place.

Further information

The draft Building Safety Bill can be downloaded here

A document has also been published on GOV.UK that seeks to explain the document in further detail.

Debate – The Future of the Construction Industry

Debate – The Future of the Construction Industry

Hosted by journalist Dan Walker, the Construction Products Association Live Debate – The Future of the Construction Industry pulled together experts, including our own CEO Iain McIlwee to interrogate the impact of COVID-19 on the future of the construction sector. Topics covered included:

  1.  The Covid-19 pandemic has seen one of the greatest hits to both the UK economy and the UK construction industry on record. In its most recent Construction Industry Scenarios, the CPA estimates total construction output in Great Britain is expected to fall by 25% during 2020. Its most optimistic scenario doesn’t expect the industry returning to 2019 levels until early 2022, its more pessimistic ones won’t see it return to 2019 levels until Q1 2023.
    With this in mind what could recovery look like?
  2. The CPA highlights that productivity on site has fallen by 30-40% recently (depending on site size) give social distancing measures. The construction industry has always adapted and evolved and with this in mind can you give some examples of where the industry has already adapted and started to improve on this by new ways of working. Are there others ways the supply chain can help the industry and the Country recover?
    How will the construction industry really use this crisis as an opportunity to change itself and work more collaboratively?
  3. The Government has sent out sometimes contradictory messages about its expectations around things like standards, building regulations and planning, which might be confusing for much of our audience. Government talks, for example, of full support for net-zero and safer, better quality homes and buildings, but then it also suggests it would be willing to walk away from standards and regulatory alignment established with the EU, and to loosen planning regulations.
    Is there a ‘disconnect’ here? And how is the construction industry supposed to plan, invest, train, innovate, and really put your shoulder to the wheel if the signals from your biggest client are unclear?
  4. Looking ahead, Prime Minister Boris Johnson promised a ‘Rooseveltian’ programme of investment in Britain and has pledged to “build, build build” to bring the country out of recession after the coronavirus pandemic. The PM has announced a ‘New Deal’ with £5bn investment to accelerate infrastructure projects, create jobs and revitalise the economy. The CPA’s Economics team has pointed out however that this investment in “not new, additional money despite the spin behind it.”
    What more do you think the government can do to stimulate construction activity and where should attention be focused? We heard the Chancellor’s announcement on energy-efficient retrofit last week, but what else could be done, for example, to boost house building, or on infrastructure delivery?
  5. We have seen so many fantastic examples of our industry stepping up during this crisis, from charity events and fundraising to donations of materials and PPE to various organisations and, of course, maintaining building and maintenance work on essential projects and infrastructure such as the Nightingale Hospitals.
    What advice would you give to colleagues across the industry to ensure they all stay safe whilst helping the country recover?

The panel of experts included Peter Caplehorn, CPA; Philip Johns, SIG plc; Graham Edgell, Morgan Sindall; Angela Mansell, Mansell Finishing; Stacey Temprell, British Gypsum; Iain McIlwee, FIS; James Talman, NFRC and Jon Sinfield, BMI UK & Ireland.

The event was sponsored by FIS Members British Gypsum and SIG plc

You can access the recording of the event here